Web-to-Pack as a Transformation Project

Implementing a Web-to-Pack solution is more than an IT initiative. It requires changing processes, involving employees, and offering customers a new experience.

Many companies underestimate the scope: without structure, projects risk delays, resistance, and inefficient workflows. With a clear checklist, however, the rollout becomes predictable and successful.

PackQ provides the technical foundation — API-first architecture, standards, automation — but success depends on structured implementation.

Step 1: Needs Analysis and Goal Setting

Before introducing technology, strategic goals must be defined:

• Attract new customers through an online shop?
• Create customer portals for repeat orders?
• Focus on efficiency gains in prepress and production?

Clear goals help set the right priorities and allocate resources effectively.

Step 2: Product and Standards Selection

The basis of Web-to-Pack is standardized packaging:

• ECMA for folding cartons
• FEFCO for corrugated packaging

Key questions:

• Which products are most suitable?
• Standard cartons for e-commerce?
• Folding cartons for pharma or cosmetics?
• POS displays for promotions?

Recommendation: start small with a defined set of standard products — the library can be expanded later.

Step 3: Define Pricing Logic

PackQ enables dynamic price calculation, but manufacturers must model their own rules:

• Base material costs
• Setup and fixed costs
• Quantity-based pricing tiers
• Markups for finishing options

Prices must be realistic and transparent to build customer trust.

Step 4: Prepare Interfaces

One of PackQ’s greatest strengths is API integration:

• Shop systems: Shopify, Magento, Shopware
• ERP systems: SAP, Microsoft Dynamics
• MIS systems for production planning

Preparation requires clarity:

• Which systems should be connected?
• What data needs to flow (orders, pricing, production data)?
• Who is responsible for interface development?

Step 5: Configure Dynamic Preflight

To ensure only error-free print data enters the system, PackQ’s Dynamic Preflight must be set up:

• Minimum resolution (e.g., 300 dpi)
• Color profiles (CMYK)
• Bleed margins
• Font embedding

This guarantees production-ready files before they even reach prepress.

Step 6: Involve and Train Employees

Implementation often fails due to the human factor.

• Sales must understand the configurator to explain it to customers
• Prepress must know how Preflight and data export work
• IT must manage interfaces

Recommendation: provide workshops and test environments where staff can experiment with PackQ hands-on.

Step 7: Run a Pilot Phase

Before going live, a pilot phase with selected customers is essential:

• Small test group (5–10 key accounts)
• Collect feedback on usability, pricing, data quality
• Identify errors and improvement opportunities

The pilot phase eliminates obstacles before full rollout.

Step 8: Go-Live and Monitoring

After the pilot phase comes the go-live — but it must be actively managed:

• Marketing: communicate Web-to-Pack as a USP
• Support: prepare hotline, FAQs, explainer videos
• Monitoring: track API logs, usage statistics, conversions

Web-to-Pack is not a one-time project — it requires continuous optimization.

Checklist: PackQ Implementation

✅ Define goals (revenue, efficiency, customer loyalty)
✅ Select products (ECMA/FEFCO standards)
✅ Model pricing logic
✅ Prepare interfaces
✅ Configure Preflight rules
✅ Train employees
✅ Run pilot phase
✅ Go live
✅ Optimize continuously

Case Example: Corrugated Packaging Manufacturer

A mid-sized company implemented PackQ in just 6 months:

• Started with 5 FEFCO carton models in a B2B portal
• Pricing logic based on m² cost + setup times
• ERP integration for automatic order handling
• Pilot phase with 3 large customers

Results after 12 months:

• Quote times reduced from days to seconds
• +20% online orders
• 70% fewer data errors at order intake

The Future: Web-to-Pack as Standard

Web-to-Pack is no longer just for pioneers — it is becoming the industry standard. Customers now expect digital self-service portals.

With PackQ, manufacturers benefit from:

• ECMA/FEFCO standards
• API integration
• Automated Preflight
• Scalable architecture

Conclusion

Introducing Web-to-Pack is a strategic step toward Industry 4.0. With PackQ, this transition can be structured and reliable when following a clear checklist:

• Needs analysis
• Product selection
• Pricing logic
• Interfaces
• Preflight
• Training
• Pilot phase
• Go-live

👉 This is how Web-to-Pack moves from concept to reality — with PackQ as the enabler of speed, quality, and customer satisfaction.